Here is a collection of free and helpful accounting articles I have written for our clients:
2020 Year-End Tax Planning for Individuals
2019 Year-End Tax Planning for Businesses
Thirteen Ideas to Improve Your Business
Deductions For Your Automobile
Deductions For Your Home Office
YEAR-END TAX PLANNING FOR INDIVIDUALS
Standard Deduction for 2020
$12,400 for single taxpayers
$12,400 for married taxpayers filing separately
$18,650 for heads of households
$24,800 for married taxpayers filing jointly
For 65 and older, an additional $1,300 is allowed
Bunching charitable deductions every other year is also a good strategy if it enables the taxpayer to get over the higher standard deduction threshold under the Tax Cuts and Jobs Act of 2017 (TCJA).
Another option is to put money into a donor-advised fund that enables donors to make a charitable contribution and receive an immediate tax deduction. The fund is managed by a public charity on behalf of the donor, who then recommends how the money is distributed over time. Please call if you would like more information about donor-advised funds.
Under the CARES Act of 2020, this year (2020) eligible individuals may take an above-the-line deduction of up to $300 in cash for charitable contributions made to qualified charitable organizations. Cash contributions are those that are paid with cash, check, electronic fund transfer, or payroll deduction. Taxpayers can claim the deduction even if they do not itemize on their 2020 taxes.
In addition to the $300 above the line deduction for taxpayers that don’t itemize (see above), taxpayers who do itemize deductions can take advantage of another provision in the CARES Act that allows them to deduct cash donations to public charities in amounts of up to 100 percent of adjusted gross income (AGI) – but only for tax year 2020.
Medical expenses are deductible only to the extent they exceed a certain percentage of adjusted gross income (AGI), therefore, you might pay medical bills in whichever year they would do you the most tax good. To deduct medical and dental expenses in 2020, these amounts must exceed 7.5% of AGI.
Again, bunching – if possible – is the way to get the most deduction. The reason is that the amount of medical expenses has to exceed 7.5% before the medical expenses will be deductible. Also keep in mind that unless the 7.5% limit is extended to 2021, that the 10% hurdle will be back for 2020.
Deductible expenses such as medical expenses and charitable contributions can be prepaid this year using a credit card. This strategy works because deductions may be taken based on when the expense was charged on the credit card, not when the bill was paid; likewise, with checks. For example, if you charge a medical expense in December but pay the bill in January, assuming it’s an eligible medical expense, it can be taken as a deduction on your 2020 tax return.
Self-Employment (Schedule C)
2020 income projected to be higher than 2021.
Invoices. If you’re self-employed, consider of delaying December’s invoicing to 2021. Of course, cash flow is a consideration.
Bills. If you can pay bills that are on hand via cash or credit card before the end of the year.
Estimated taxes. If the taxes for 2020 are not paid in evenly throughout 2020 on a quarterly basis, this can cause an underpayment penalty.
If you have W-2 income, the catch up of the underpayment can be achieved my increasing the withholdings in your paycheck in December. Withholdings from paychecks do not have to made evenly throughout the year.
If you need some equipment or supplies, now is the time to purchase these items.
Also, if you want to set up a 401K plan, the plan needs to be set up before December 31st. Retirement plans are a powerful method to defer income tax.
Additional Medicare Tax
Wages paid in 2020 in excess of $200,000 for single filers and $250,000 for married filing jointly are subject to an extra 0.9% Medicare tax.
Net Investment Income Tax
Net Investment Income Tax is owed if you have Net Investment Income and your MAGI (Adjustment Gross Income + certain foreign income items) is greater than $200,000 for single filers and $250,000 for married filing jointly.
In general, investment income includes, but is not limited to: interest, dividends, capital gains, rental and royalty income, non-qualified annuities, income from businesses involved in trading of financial instruments or commodities and businesses that are passive activities to the taxpayer (within the meaning of section 469).
Net Investment Income Tax (3.8 percent of net investment income) should pay close attention to “one-time” income spikes such as those associated with Roth conversions or sale of a home or any other large asset that may be subject to tax.
NO required RMD in 2020
Because of the coronavirus, Congress decided that retirees are not required to take a minimum distribution in 2020. But this waiver is just for the one year.
Qualified charitable distributions (QCDs). Taxpayers who are age 70 1/2 and older can reduce income tax owed on required minimum distributions (RMDs) – a maximum of $100,000 or $200,000 for married couples – from IRA accounts by donating them to a charitable organization(s) instead. Eligible taxpayers can take advantage of QCDs even though the CARES Act eliminated the requirement for required minimum distributions for 2020.
In 2020, the age at which taxpayers are required to take minimum distributions from IRAs, SIMPLE IRAs, SEP IRAs, or other retirement plan accounts was raised to age 72. In prior years, the age was 70 ½.
Starting at either age 70 ½ (for those born before July 1, 1949) or age 72 (for those born after June 30, 1949), the government requires individuals to start withdrawing a set percentage annually of the balance and paying income taxes on the distributions.
INVESTMENT GAINS AND LOSSES
December is a time to review your portfolio. Minimize taxes on investments by matching of gains and losses. Where appropriate, try to avoid short-term capital gains, which are taxed as ordinary income (i.e., the rate is the same as your tax bracket).
Long-Term Capital Gains Tax Rates
0% for incomes $0 to $40,000
15% for incomes $40,001 to $441,450
20% for incomes $441,451 or more
0% for incomes $0 to $80,000
15% for incomes $80,001 to $496,600
20% for incomes $496,601 or more
*** REMEMBER IN ADDITION, THERE IS THE NET INVESTMENT INCOME TAX (NIIT) ***
The Net Investment Income Tax is a 3.8 percent tax that is applied to investment income such as long-term capital gains for earners above a certain threshold amount ($200,000 for single filers and $250,000 for married taxpayers filing jointly). Short-term capital gains are subject to ordinary income tax rates as well as the 3.8 percent NIIT.
TAX RATE STRUCTURE FOR THE KIDDIE TAX
The kiddie tax rules changed under the TCJA and then changed again under the SECURE Act.
The correct tax rate to use has gone back and forth. Prior to the TCJA, the rate was the parents’ marginal rate. Then, after the TCJA, rates were used that were based on the rates of Trusts and Estates (a much steeper rate).
Now, with the SECURE Act, we are going back to the marginal rates of the parents.
OTHER YEAR-END MOVES
SINCE 2020 INCOME IS DOWN FOR MANY PEOPLE
Roth Conversions. Converting to a Roth IRA from a traditional IRA would make sense if you’ve experienced a loss of income (lowering your tax bracket).
Health Savings Accounts. Consider setting up a health savings account (HSA). You can deduct contributions to the account, investment earnings are tax-deferred until withdrawn, and any amounts you withdraw are tax-free when used to pay medical bills.
In effect, medical expenses paid from the account are deductible from the first dollar (unlike the usual rule limiting such deductions to the amount of excess over 10% of AGI). For amounts withdrawn at age 65 or later not used for medical bills, the HSA functions much like an IRA.
To be eligible, you must have a high-deductible health plan (HDHP), and only such insurance, subject to numerous exceptions, and you must not be enrolled in Medicare. For 2020, to qualify for the HSA, your minimum deductible in your HDHP must be at least $1,400 for self-only coverage or $2,800 for family coverage.
529 Education Plans. Maximize contributions to 529 plans, which can now be used for elementary and secondary school tuition as well as college or vocational school.
The above information is a general overview. Please call us at (703) 486-0700 with any questions or before you start your year-end tax planning.
YEAR-END TAX PLANNING FOR BUSINESSES
Here’s what business owners need to know about tax changes for 2019.
Standard Mileage Rates
The standard mileage rate in 2019 is 58 cents per business mile driven.
Health Care Tax Credit for Small Businesses
Small business employers who pay at least half the premiums for single health insurance coverage for their employees may be eligible for the Small Business Health Care Tax Credit as long as they employ fewer than the equivalent of 25 full-time workers and average annual wages do not exceed $50,000 (adjusted annually for inflation). In 2019 this amount is $54,200.
In 2019 (as in 2014-2018), the tax credit is worth up to 50 percent of your contribution toward employees’ premium costs (up to 35 percent for tax-exempt employers.
Section 179 Expensing and Depreciation
Under the Tax Cuts and Jobs Act of 2017, the Section 179 expense deduction increases to a maximum deduction of $1.02 million of the first $2.55 million of qualifying equipment placed in service during the current tax year. The deduction was indexed to inflation for tax years after 2018 and enhanced to include improvements to nonresidential qualified real property such as roofs, fire protection, and alarm systems and security systems, and heating, ventilation, and air-conditioning systems.
Businesses are allowed to immediately deduct 100% of the cost of eligible property placed in service after September 27, 2017, and before January 1, 2023, after which it will be phased downward over a four-year period: 80% in 2023, 60% in 2024, 40% in 2025, and 20% in 2026. The standard business depreciation amount is 26 cents per mile (up from 25 cents per mile in 2018).
Please call if you have any questions about Section 179 expensing and the bonus depreciation.
Work Opportunity Tax Credit (WOTC)
Extended through 2019, the Work Opportunity Tax Credit remained under tax reform and can be used by employers who hire long-term unemployed individuals (unemployed for 27 weeks or more). It is generally equal to 40 percent of the first $6,000 of wages paid to a new hire. Please call if you have any questions about the Work Opportunity Tax Credit.
SIMPLE IRA Plan Contributions
Contribution limits for SIMPLE IRA plans increased to $13,000 for persons under age 50 and $16,000 for persons age 50 or older in 2019. The maximum compensation used to determine contributions is $280,000.
Please contact the office if you would like more information about these and other tax deductions and credits to which you are entitled.
Tax breaks for charitable giving aren’t limited to individuals, your small business can benefit as well. If you own a small to medium-size business and are committed to giving back to the community through charitable giving, here’s what you should know.
1. VERIFY THAT THE ORGANIZATION IS A QUALIFIED CHARITY
Once you’ve identified a charity, you’ll need to make sure it is a qualified charitable organization under the IRS. Qualified organizations must meet specific requirements as well as IRS criteria and are often referred to as 501(c)(3) organizations. Note that not all tax-exempt organizations are 501(c)(3) status, however.
There are two ways to verify whether a charity is qualified:
- Use the IRS online search tool; or
- Ask the charity to send you a copy of their IRS determination letter confirming their exempt status.
2. MAKE SURE THE DEDUCTION IS ELIGIBLE
Not all deductions are created equal. In order to take the deduction on a tax return, you need to make sure it qualifies. Charitable giving includes the following: cash donations, sponsorship of local charity events, in-kind contributions such as property such as inventory or equipment.
Lobbying. A 501(c)(3) organization may engage in some lobbying, but too much lobbying activity risks the loss of its tax-exempt status. As such, you cannot claim a charitable deduction (or business expense) for amounts paid to an organization if both of the following apply:
- The organization conducts lobbying activities on matters of direct financial interest to your business.
- A principal purpose of your contribution is to avoid the rules discussed earlier that prohibit a business deduction for lobbying expenses.
Further, if a tax-exempt organization, other than a section 501(c)(3) organization, provides you with a notice on the part of dues that is allocable to nondeductible lobbying and political expenses, you cannot deduct that part of the dues.
3. UNDERSTAND THE LIMITATIONS
Sole proprietors, partners in a partnership, or shareholders in an S-corporation may be able to deduct charitable contributions made by their business on Schedule A (Form 1040). Corporations (other than S-corporations) can deduct charitable contributions on their income tax returns, subject to limitations.
Cash payments to an organization, charitable or otherwise, may be deductible as business expenses if the payments are not charitable contributions or gifts and are directly related to your business. Likewise, if the payments are charitable contributions or gifts, you cannot deduct them as business expenses.
Sole Proprietorships. As a sole proprietor (or single-member LLC), you file your business taxes using Schedule C of individual tax form 1040. Your business does not make charitable contributions separately. Charitable contributions are deducted using Schedule A, and you must itemize in order to take the deductions.
Partnerships. Partnerships do not pay income taxes. Rather, the income and expenses (including deductions for charitable contributions) are passed on to the partners on each partner’s individual Schedule K-1. If the partnership makes a charitable contribution, then each partner takes a percentage share of the deduction on his or her personal tax return. For example, if the partnership has four equal partners and donates a total of $2,000 to a qualified charitable organization in 2019, each partner can claim a $500 charitable deduction on his or her 2019 tax return.
A donation of cash or property reduces the value of the partnership. For example, if a partnership donates office equipment to a qualified charity, the office equipment is no longer owned by the partnership, and the total value of the partnership is reduced. Therefore, each partner’s share of the total value of the partnership is reduced accordingly.
S-Corporations. S-Corporations are similar to Partnerships, with each shareholder receiving a Schedule K-1 showing the amount of charitable contribution.
C-Corporations. Unlike sole proprietors, partnerships, and S-corporations, C-Corporations are separate entities from their owners. As such, a corporation can make charitable contributions and take deductions for those contributions.
4. CATEGORIZE DONATIONS
Each category of donation has its own criteria with regard to whether it’s deductible and to what extent. For example, mileage and travel expenses related to services performed for the charitable organization are deductible but the time spent on volunteering your services is not.
Here’s another example: As a board member, your duties may include hosting fundraising events. While the time you spend as a board member is not deductible, expenses related to hosting the fundraiser such as stationery for invitations and telephone costs related to the event are deductible.
Generally, you can deduct up to 50 percent of adjusted gross income. Non-cash donations of more than $500 require completion of Form 8283, which is attached to your tax return. In addition, contributions are only deductible in the tax year in which they’re made.
5. KEEP GOOD RECORDS
The types of records you must keep vary according to the type of donation (cash, non-cash, out of pocket expenses when donating your services) and the importance of keeping good records cannot be overstated.
Ask for – and make sure you receive – a letter from any organizations stating that said organization received a contribution from your business. You should also keep canceled checks, bank and credit card statements, and payroll deduction records as proof or your donation. Furthermore, the IRS requires proof of payment and an acknowledgment letter for donations of $250 or more.
Questions about charitable donations? Help is just a phone call away.
TAX BENEFITS OF HEALTH SAVINGS ACCOUNTS
While similar to FSAs (Flexible Savings Plans) in that both allow pretax contributions, Health Savings Accounts or HSAs offer taxpayers several additional tax benefits such as contributions that roll over from year to year (i.e., no “use it or lose it”), tax-free interest on earnings, and when used for qualified medical expenses, tax-free distributions.
WHAT IS A HEALTH SAVINGS ACCOUNT?
A Health Savings Account is a type of savings account that allows you to set aside money pre-tax to pay for qualified medical expenses. Contributions that you make to a Health Savings Account (HSA) are used to pay current or future medical expenses (including after you’ve retired) of the account owner, his or her spouse, and any qualified dependent.
Medical expenses that are reimbursable by insurance or other sources and do not qualify for the medical expense deduction on a federal income tax return are not eligible.
Insurance premiums for taxpayers younger than age 65 are generally not considered qualified medical expenses unless the premiums are for health care continuation coverage (such as coverage under COBRA), health care coverage while receiving unemployment compensation under federal or state law.
You cannot be covered by other health insurance with the exception of insurance for accidents, disability, dental care, vision care, or long-term care and you cannot be claimed as a dependent on someone else’s tax return. Spouses cannot open joint HSAs. Each spouse who is an eligible individual who wants an HSA must open a separate HSA.
An HSA can be opened through your bank or another financial institution. Contributions to an HSA must be made in cash. Contributions of stock or property are not allowed. As an employee may be able to elect to have money set aside and deposited directly into an HSA account; however, if this option is not offered by your employer, then you must wait until filing a tax return to claim the HSA contributions as a deduction.
HIGH DEDUCTIBLE HEALTH PLANS
A Health Savings Account can only be used if you have a High Deductible Health Plan (HDHP). Typically, high-deductible health plans have lower monthly premiums than plans with lower deductibles, but you pay more health care costs yourself before the insurance company starts to pay its share (your deductible).
A high-deductible plan can be combined with a health savings account, allowing you to pay for certain medical expenses with tax-free money that you have set aside. By using the pre-tax funds in your HSA to pay for qualified medical expenses before you reach your deductible and other out-of-pocket costs such as copayments, you reduce your overall health care costs.
Calendar year 2019. For calendar year 2019, a qualifying HDHP must have a deductible of at least $1,350 for self-only coverage or $2,700 for family coverage. Annual out-of-pocket expenses (e.g., deductibles, copayments, and coinsurance) of the beneficiary are limited to $6,750 for self-only coverage and $13,500 for family coverage. This limit doesn’t apply to deductibles and expenses for out-of-network services if the plan uses a network of providers. Instead, only deductibles and out-of-pocket expenses for services within the network should be used to figure whether the limit applies.
Last month rule. Under the last-month rule, you are considered to be an eligible individual for the entire year if you are an eligible individual on the first day of the last month of your tax year (December 1 for most taxpayers).
You can make contributions to your HSA for 2019 until April 15, 2020. Your employer can make contributions to your HSA between January 1, 2020, and April 15, 2020, that are allocated to 2019. The contribution will be reported on your 2020 Form W-2.
SUMMARY OF HSA TAX ADVANTAGES
Tax deductible. You can claim a tax deduction for contributions you, or someone other than your employer, make to your HSA even if you don’t itemize your deductions on Schedule A (Form 1040).
Pretax dollars. Contributions to your HSA made by your employer (including contributions made through a cafeteria plan) may be excluded from your gross income.
Tax-free interest on earnings. Contributions remain in your account until you use them and are rolled over year after year. Any interest or other earnings on the assets in the account are tax-free. Furthermore, an HSA is “portable” and stays with you if you change employers or leave the workforce.
Tax-free distributions. Distributions may be tax-free if you pay qualified medical expenses.
Additional contributions for older workers. Employees, aged 55 years and older are able to save an additional $1,000 per year.
Tax-free after retirement. Distributions are tax-free at age 65 when used for qualified medical expenses including amounts used to pay Medicare Part B and Part D premiums, and long-term care insurance policy premiums. However, you cannot use money in an HSA to pay for supplemental insurance (e.g., Medigap) premiums.
Please contact the office if you have any questions about health savings accounts.
UPDATED RULES: DEDUCTIBLE BUSINESS & OTHER EXPENSES
Taxpayers using optional standard mileage rates in computing the deductible costs of operating an automobile for business, charitable, medical or moving expense purposes should be aware of an updated set of rules. The updated rules reflect changes to certain deductible expenses resulting from the Tax Cuts and Jobs Act (TCJA).
Also updated, are tax rules relating to substantiating the amount of an employee’s ordinary and necessary travel expenses reimbursed by an employer using the optional standard mileage rates. As such, taxpayers are not required to use the standard mileage rate, but may instead use actual allowable expenses as long as they maintain adequate records that substantiate these expenses.
In addition, a number of modifications and clarifications are also in effect, including – but not limited to – the following for tax years 2018-2025 (the “suspension period”):
A taxpayer may not use the business standard mileage rate to claim a miscellaneous itemized deduction for the suspension period.
A taxpayer may not claim a miscellaneous itemized deduction during the suspension period for parking fees and tolls attributable to the taxpayer using the automobile for business purposes.
Amounts paid under a mileage allowance to an employee regardless of whether the employee incurs deductible business expenses are treated as paid under a nonaccountable plan.
The TCJA suspended for tax years 2018-2025 the miscellaneous itemized deduction for most employees with unreimbursed business expenses, including the costs of operating an automobile for business purposes. Self-employed individuals, however, as well as certain employees, such as Armed Forces reservists, qualifying state or local government officials, educators, and performing artists, may continue to deduct unreimbursed business expenses during the suspension.
The TCJA also suspended the deduction for moving expenses during these same tax years. However, this suspension does not apply to a member of the Armed Forces on active duty who moves pursuant to a military order and incident to a permanent change of station.
Don’t hesitate to contact the office with any questions regarding the updated rules for deductible business, charitable, medical, and moving expenses.
TAKE RETIREMENT PLAN DISTRIBUTIONS BY DECEMBER 31
Taxpayers born before July 1, 1949, generally must receive payments from their individual retirement arrangements (IRAs) and workplace retirement plans by December 31.
Known as required minimum distributions (RMDs), typically these distributions must be made by the end of the tax year. The required distribution rules apply to owners of traditional, Simplified Employee Pension (SEP) and Savings Incentive Match Plans for Employees (SIMPLE) IRAs but not Roth IRAs while the original owner is alive. They also apply to participants in various workplace retirement plans, including 401(k), 403(b) and 457(b) plans.
An IRA trustee must either report the amount of the RMD to the IRA owner or offer to calculate it for the owner. Often, the trustee shows the RMD amount on Form 5498 in Box 12b. For a 2019 RMD, this amount is shown on the 2018 Form 5498, IRA Contribution Information, which is normally issued to the owner during January 2019.
A special rule allows first-year recipients of these payments, those who reached age 70 1/2 during 2019, to wait until as late as April 1, 2020, to receive their first RMDs. What this means is that taxpayers born after June 30, 1948, and before July 1, 1949, are eligible. The advantage of this special rule is that although payments made to these taxpayers in early 2020 (up to April 1, 2020) and can be counted toward their 2019 RMD, they are taxable in 2020.
The special April 1 deadline only applies to the RMD for the first year, however. For all subsequent years, the RMD must be made by December 31. For example, a taxpayer who turned 70 1/2 in 2018 (born after June 30, 1947, and before July 1, 1948) and received the first RMD (for 2018) on April 1, 2019, must still receive a second RMD (for 2019) by December 31, 2019.
The RMD for 2019 is based on the taxpayer’s life expectancy on December 31, 2019, and their account balance on December 31, 2018. The trustee reports the year-end account value to the IRA owner on Form 5498 in Box 5. For most taxpayers, the RMD is based on Table III (Uniform Lifetime Table) in IRS Publication 590-B. For example, for a taxpayer who turned 72 in 2019, the required distribution would be based on a life expectancy of 25.6 years. A separate table, Table II, applies to a taxpayer whose spouse is more than ten years younger and is the taxpayer’s only beneficiary. If you need assistance with this, don’t hesitate to call.
Though the RMD rules are mandatory for all owners of traditional, SEP and SIMPLE IRAs and participants in workplace retirement plans, some people in workplace plans can wait longer to receive their RMDs. Usually, if their plan allows it, employees who are still working can wait until April 1 of the year after they retire to start receiving these distributions. There may, however, be a tax on excess accumulations. Employees of public schools and certain tax-exempt organizations with 403(b) plan accruals before 1987 should check with their employer, plan administrator or provider to see how to treat these accruals.
If you have any questions about RMDs, please don’t hesitate to call.
EMPLOYER BENEFITS OF USING THE EFTPS
Small business owners who are also employers should remember that the Electronic Federal Tax Payment System (EFTPS) has features that make it easier to meet their tax obligations – whether they prepare and submit payroll taxes themselves or hire an outside payroll service provider to do it on their behalf.
Many employers outsource some or all of their payroll and related tax duties such as tax withholding, reporting and making tax deposits to third-party payroll service providers. Third-party payroll service providers can help assure filing deadlines and deposit requirements are met and streamline business operations. Most payroll service providers administer payroll and employment taxes on behalf of an employer, where the employer provides the funds initially to the third party. They also report, collect and deposit employment taxes with state and federal authorities.
Treasury regulations require that employment tax deposits be made electronically and it is the employer’s responsibility to ensure their third-party payer uses the Electronic Federal Tax Payment System (EFTPS).
BENEFITS OF EFTPS
EFTPS is secure, accurate, easy to use and provides immediate confirmation for each transaction and anyone can use it. The service is offered free of charge from the U.S. Department of Treasury and enables employers to make and verify federal tax payments electronically 24 hours a day, seven days a week through the internet or by phone.
Employers who use payroll service providers can also verify that payments are made by using EFTPS online. To enroll online go to EFTPS.gov. You can also call EFTPS Customer Service at 800-555-4477 to request an enrollment form.
Employers should not change their address of record to that of the payroll service provider as it may limit the employer’s ability to be informed of tax matters.
EFTPS EMPLOYER INQUIRY PIN
Third parties making tax payments on behalf of an employer will generally enroll their clients in the EFTPS under their account. This allows them to make deposits using the employer’s Employer Identification Number (EIN).
When third parties do this, it may generate an EFTPS Inquiry PIN for the employer. Once activated, this PIN allows employers to monitor and ensure the third party is making all required tax payments. Employers who have not been issued Inquiry PINs and who do not have their own EFTPS enrollment should register on the EFTPS system to get their own PIN and use this PIN to periodically verify payments. A red flag should go up the first time a service provider misses or makes a late payment.
MISSED PAYMENTS AND CHANGING THIRD-PARTY PAYROLL SERVICE PROVIDERS
Employers enrolled in EFTPS can make up any missed tax payments and keep making tax payments if they change payroll service providers in the future. They can also update their information to receive email notifications about their account’s activities. Access to this feature requires a PIN and password for the system.
Once they opt-in for email notifications, they’ll receive notifications about payments they submit including those made by their payroll service provider. Email notification messages show when payments are scheduled, canceled, or returned, as well as reminders of scheduled payments.
Employers who believe that a bill or notice received is a result of a problem with their payroll service provider should contact the IRS as soon as possible by calling or writing to the IRS office that sent the bill, calling 800-829-4933 or making an appointment to visit a local IRS office.
If an employer suspects their payroll service provider of improper or fraudulent activities involving the deposit of their federal taxes or the filing of their returns, they can file a complaint with the Return Preparer Office using Form 14157, Complaint: Tax Return Preparer. A check-box on Form 14157 allows the employer to select “Payroll Service Provider” as the subject of the complaint. Once received, Form 14157 complaints will receive expedited handling and investigation.
For more information about IRS notices, bills, and payment options, please call the office and speak to a tax and accounting professional today.
DEFERRED TAX ON GAINS FROM FORCED SALES OF LIVESTOCK
Farmers and ranchers who were forced to sell livestock due to drought may get extra time to replace the livestock and defer tax on any gains from the forced sales. Here are some facts about this to help farmers understand how the deferral works and if they are eligible.
1. The one-year extension gives eligible farmers and ranchers until the end of the tax year after the first drought-free year to replace the sold livestock.
2. The farmer or rancher must be in an applicable region. An applicable region is a county-designated as eligible for federal assistance, as well as counties contiguous to that county.
3. The farmer’s county, parish, city or district included in the applicable region must be listed as suffering exceptional, extreme or severe drought conditions by the National Drought Mitigation Center. All or part of 32 states, plus Guam, the U.S. Virgin Islands and the Commonwealths of Puerto Rico and the Northern Mariana Islands, are listed.
4. The relief applies to farmers who were affected by drought that happened between September 1, 2018, and August 31, 2019.
5. This relief generally applies to capital gains realized by eligible farmers and ranchers on sales of livestock held for draft, dairy or breeding purposes. Sales of other livestock, such as those raised for slaughter or held for sporting purposes, or poultry are not eligible.
6. To qualify, the sales must be solely due to drought, flooding or other severe weather causing the region to be designated as eligible for federal assistance.
7. Farmers generally must replace the livestock within a four-year period, instead of the usual two-year period. As a result, qualified farmers and ranchers whose drought-sale replacement period was scheduled to expire at the end of this tax year, Dec. 31, 2019, in most cases, now have until the end of their next tax year. Furthermore, because the normal drought sale replacement period is four years, this extension immediately impacts drought sales that occurred during 2015. But because of previous drought-related extensions affecting some of these areas, the replacement periods for some drought sales before 2015 are also affected.
For additional details or more information on reporting drought sales and other farm-related tax issues, please call the office.
RETIREMENT CONTRIBUTIONS LIMITS ANNOUNCED FOR 2020
Cost of living adjustments affecting dollar limitations for pension plans and other retirement-related items for 2020 are as follows:
401(k), 403(b), 457 plans, and Thrift Savings Plan. Contribution limits for employees who participate in 401(k), 403(b), most 457 plans, and the federal government’s Thrift Savings Plan increase from $19,000 to $19,500. The catch-up contribution limit for employees aged 50 and over increases from $6,000 to $6,500.
SIMPLE retirement accounts. Contribution limits for SIMPLE retirement accounts for self-employed persons increase in 2020 as well – from $13,000 to $13,500.
Traditional IRAs. The limit on annual contributions to an IRA remains at $6,000. The additional catch-up contribution limit for individuals aged 50 and over is not subject to an annual cost-of-living adjustment and remains $1,000.
Taxpayers can deduct contributions to a traditional IRA if they meet certain conditions; however, if during the year either the taxpayer or their spouse was covered by a retirement plan at work, the deduction may be reduced, or phased out, until it is eliminated, depending on filing status and income. If a retirement plan at work covers neither the taxpayer nor their spouse, the phase-out amounts of the deduction do not apply.
The phase-out ranges for 2020 are as follows:
For single taxpayers covered by a workplace retirement plan, the phase-out range is $65,000 to $75,000, up from $64,000 to $74,000.
For married couples filing jointly, where a workplace retirement plan covers the spouse making the IRA contribution, the phase-out range is $104,000 to $124,000, up from $103,000 to $123,000.
For an IRA contributor who is not covered by a workplace retirement plan and is married to someone who is covered, the deduction is phased out if the couple’s income is between $196,000 and $206,000, up from $193,000 and $203,000.
For a married individual filing a separate return who is covered by a workplace retirement plan, the phase-out range is not subject to an annual cost-of-living adjustment and remains $0 to $10,000.
Roth IRAs. The income phase-out range for taxpayers making contributions to a Roth IRA is $124,000 to $139,000 for singles and heads of household, up from $122,000 to $137,000. For married couples filing jointly, the income phase-out range is $196,000 to $206,000, up from $193,000 to $203,000. The phase-out range for a married individual filing a separate return who makes contributions to a Roth IRA is not subject to an annual cost-of-living adjustment and remains $0 to $10,000.
Saver’s Credit. The income limit for the Saver’s Credit (also known as the Retirement Savings Contributions Credit) for low- and moderate-income workers is $65,000 for married couples filing jointly, up from $64,000; $48,750 for heads of household, up from $48,000; and $32,500 for singles and married individuals filing separately, up from $32,000.
If you have any questions about retirement plan contributions, don’t hesitate to call.
THIRTEEN IDEAS TO IMPROVE YOUR BUSINESS
by Arthur Lander
1.Payment on delivery.
Having a large accounts receivable balance can be reassuring, but the reality is that some of those accounts will be uncollectible. Trying to sue for collection is time consuming and costs money with no assurance of being paid. As the dean of my law school would say, “You can paper your walls with uncollected judgments.”
2.Concentrate on what you do best.
Yes, it looks like a great opportunity, but what do you know about that industry? You own a nursing home and decide to open up a medical testing laboratory. It seems like a close enough fit, but it is an entirely different business. Even if you have great managers, how do you know they are doing the right thing?
3.Make allocations for taxes.
You’re having a great year, but don’t forget the estimated payments during the year. Come tax time you may have made the mistake of using the tax money for business expansion.
4.Avoid partnerships as a form of doing business
, or, for that matter, corporations where the stock is held 50/50. Everything is great now, but what happens when there are disagreements? And there will be. Consider a third person on the Board of Directors or a buy-out agreement.
5.Have adequate staffing.
Try and keep your employees; high turnover is a killer because of the cost of training. And for a small company, the owner has to do the training, which takes you away from what you do best.
Be very careful of major projects. Say you decide you have a great tax preparation package, and, yes, everyone agrees it is. The only problems is that your marketing effort cannot compete with the existing businesses, and so no one knows about your tax package. Leave room in the budget for marketing or don’t undertake the idea.
Sales are what drive the ship.
8.Meet your deadlines.
Your customers want to have confidence in your product or service. Missing a deadline is a sure confidence killer.
9.Look for tax savings.
Everyone wants to keep their accounting costs low and nobody wants to go to the doctor, either. But projections and tax planning on transactions can save accounting fees many times over.
10.Document as much as you can.
In the litigious society that we live, having adequate documentation can be a great protector. Write the contract down, and limit the potential for misunderstanding. If you want to change the contract write on it what the terms are. There is nothing sacred about pre-printed forms.
11.Invest your profits wisely
–after all you worked hard for them.
12.Set up a line of credit.
Check with your local banks to see if they will give you a line of credit that costs nothing unless you use it. Say you are expecting a check on Thursday and it does not come, and you have payroll the next day. A line of credit for one payroll period can ease the stresses of life.
13.Update your paperwork.
Take a look at your corporate documents, your dental plans, pension plans, etc. It doesn’t take that long to update these documents, and it gives your a chance to review the area.
I hope these suggestions help you and good luck in your business. Give me a call if you have any questions (703) 486-0700.
DEDUCTIONS FOR YOUR AUTOMOBILE
By Arthur Lander
The first area I want to go over is to remind you to keep your mileage log. You have probably heard this from me a couple of times.
If you have a company car, and there isn’t substantiation of the miles, then the use of the car will be considered personal, just like a salary check, and you risk an unexpected tax bill.
If you bill the company for the use of your personal car, you run the risk of the deduction being disallowed.
To substantiate a travel or transportation item by adequate records, the taxpayer must maintain a diary or account book in which each expense item is recorded at or near the time of the expenditure.
A record is created “at or near the time” of the expense if the taxpayer has full present knowledge of each element of the expense.
Sam keeps a log on a weekly basis in which he accounts for his use of an employer automobile during the week. Sam’s weekly logs are made at or near the time of each use and should satisfy the diary aspect of the substantiation requirement for transportation expenses.
The taxpayer must be able to establish all of the following with respect to each trip away from home:
- the number of miles,
- the dates for each trip,
- the travel destination, described by city name or other designation;
- the business purpose for the travel or nature of the business benefit gained or expected as result of the trip, unless the business purpose is obvious from the circumstances, (e.g., a salesman’s regular sales calls).
Other Sufficient Evidence
A taxpayer who fails to comply with the substantiation requirements described above can deduct an expense if he provides other sufficient evidence for each element of the expense. In order to do so, the taxpayer must establish each element:
- by his own statement, whether written or oral, containing specific information in detail as to each element; and
- by other corroborative evidence sufficient to establish such element.
The standard of proof required is so burdensome that a taxpayer is likely to attempt this method of substantiation only for very large items.
The answer is to keep your milage log. You can download them for free here. A mileage log should be kept for each vehicle.
Give me a call if at (703) 486-0700 if you have any questions.
DEDUCTIONS FOR YOUR HOME OFFICE
By Arthur Lander
The second area I would like to review is commuting from the “office in the home.”
This is a issue that is getting more important as more people are working out of their homes. One of the key issues is whether the home in the office is the principal office. So, the issue of whether the office in the home is the principal office not only bears on the deductibility of office expenses but also on the travel between the office in the home and work locations.
A taxpayer whose principal place of business is located in his residence may deduct the cost of all of his local transportation costs relating to his business.
This rule applies even if the business is not the taxpayer’s sole source of income, as long as the taxpayer’s residence is the principal location for the taxpayer’s secondary business.
Example: Home is Principal Business Location
Betty, a dog trainer, sometimes trains dogs at their owners’ residences, but also trains dogs at her own residence. Betty manages the business from a home office which is her principal office. Betty may deduct all of the local transportation costs connected with the business since she has no commuting costs.
Example: Home is Principal Business Location
Bob is a doctor employed full-time at a hospital. Bob also owns six rental properties which he manages himself from a home office. The local transportation costs Bob incurs in visiting his rental properties from his home office are deductible expenses of his rental property business.
A taxpayer whose primary business is located outside his home cannot deduct his transportation costs between his principal business site and the home business site because the taxpayer is presumed to simply want to go home.
Bob’s principal place of business is at the hospital. Bob cannot deduct the costs of transportation between the hospital and his home because these are commuting costs, notwithstanding his rental business at home.
Ignoring the rental activity, what if Bob’s office in the home is not his principal place of business, but just a regular place of business. Let’s say Bob has an office in the home for his medical practice, but he works at various hospitals in his area.
Here we have a conflict. The Tax Court in Walker allowed a tree cutter to deduct the cost of daily travel to various tree cutting temporary work sites. Mr. Walker had a work shop in his home, which was considered a regular place of business by the Court.
The IRS does not agree with this decision, and the IRS has issued a Revenue Ruling on the subject. To get back to our example of Bob the Doctor, Bob would have to have a regular work location away from his residence, and then he could only deduct the travel between his residence and temporary work locations.
Rev. Rul. 90-23 defines a temporary work location as any location at which the taxpayer performs services on an irregular or short-term (i.e., generally a matter of days or weeks) basis.
So, the IRS is saying that Bob the Doctor has to have a regular work location other than his home. So, if the treecutters case came up again, the treecutter would lose because his only regular place of business was his home. He would have to have a regular place of business other than the home.
I wanted to point this issue out to you, because for those of you with an office in the home, we either need to qualify them as a principal office or make sure we are adhering to this new Revenue Ruling. This may require some adjustments in what you are doing. You may need additional advice depending on your situation. If you have any questions, please call (703) 486-0700.
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